Q3 2025 PRODUCT UPDATE: Meet Workai Buddy, your personal intranet AI assistant

AI assistant Workai Buddy

For whom: All users
Use case: Instantly finding information, documents, and support via an intranet AI assistant.
Description: We’ve introduced Workai Buddy, a smart AI-powered chat assistant designed to help users navigate the Intranet and Knowledge base, find answers, and access internal resources more efficiently. Additionally, Workai Buddy can generate a summary of the current page when you click the button located next to the page title, making it easier to grasp key information quickly.

For example, when an employee is searching for a specific HR policy or needs to find a particular form but isn’t sure where to look, they can simply ask Workai Buddy. Instead of browsing through multiple pages or reaching out to colleagues, they get instant, precise answers or direct links to the resources they need. Similarly, when landing on a lengthy page, the intranet AI assistant can click “Generate summary” to quickly understand the most important points without reading the entire content.

This improves overall efficiency by saving time and reducing frustration when searching for information. It empowers employees to be more self-sufficient, cuts down on repetitive questions to HR or IT departments, and enhances the overall user experience by making internal knowledge more accessible and actionable.

AI-powered page translation

For whom: Editors, Publishers, and Administrators
Use case: Instantly translating pages into new languages using AI.
Description: We’ve added automatic AI-powered translations when creating a new language version of a page. Once you select a language, the system will translate the content automatically. During the process, users see a clear message that translation is in progress and may take a few minutes. The page refreshes automatically once the translation is complete, no manual actions are needed.

For example, when a global HR team wants to publish a new onboarding page for employees in multiple countries, they can now quickly generate French, Spanish, or German versions without waiting for external translators or doing manual copy-paste work. This allows teams to launch updates in several languages at once, ensuring consistent and timely communication across all regions.

This improves the speed and consistency of multilingual content creation. It empowers organizations to maintain up-to-date information in all required languages without extra resources, ensuring inclusivity and better employee engagement worldwide. It also reduces time-to-market for critical updates and supports a more unified global communication strategy.

Improved calendar view

For whom: All users
Use case: Better visibility of current events and easier navigation in the calendar.
Description: We’ve introduced a new daily view in the EVENTS CALENDAR widget, so users can now easily see events planned for the current day. Additionally, it’s now possible to hide weekends from the calendar view, both in the full calendar and the homepage widget, for a cleaner and more relevant display.

For example, an employee starting their workday can quickly glance at the daily calendar view to check upcoming team meetings, trainings, or company events scheduled for that day. If they work a standard Monday-to-Friday schedule, hiding weekends declutters their view, helping them focus only on relevant workdays without unnecessary distractions.

This improves overall clarity and makes daily planning more efficient. Users can instantly see what’s important for them today, prioritize tasks better, and avoid missing any key activities. For organizations, this means higher event attendance and smoother coordination across teams.

Personalized content summary in newsletters

For whom: All users
Use case: Newsletter content based on individual access rights.
Description: The CONTENT SUMMARY LIST block in newsletters now displays only the items a user has access to in the Intranet. This means users see a personalized list of content. Everyone receives relevant and accurate information based on their permissions.

For example, when a company-wide newsletter is sent out, an employee in the HR department will see different articles and updates than someone in IT, because the content is tailored to their access rights. This ensures they only receive news and links relevant to their role, avoiding confusion and information overload.

This improves communication relevance and employee engagement. By delivering targeted content, organizations can ensure that important updates are not overlooked and that each employee gets the most valuable information for their daily work.

Smarter search in Address Book

For whom: All users
Use case: Quickly finding the right person in the organization.
Description: We’ve improved the search experience in the Address Book by refining how search results are ranked. Now, contacts whose names start or end with your search term will appear higher on the list. Previously, results were sorted simply by where the term appeared in the name, which sometimes made it harder to find the right person.

For example, when searching for “Anna Kowalska” in a large organization, users will now see Anna listed at the top instead of having to scroll past partial matches like “Joanna Nowakowska” or “Kowalski Adam.” This makes it much faster and easier to connect with the right colleague.

This improves efficiency and reduces frustration when looking up contacts. Employees spend less time searching and can focus more on meaningful collaboration and communication.

New blocks available in newsletters

For whom: Administrators, Editors, and Publishers
Use case: Creating more engaging and visually rich newsletters.
Description: You can now use two new blocks when creating newsletters – TEXT WITH BUTTON and HEADER WITH BACKGROUND. These additions give you more flexibility and help design better-structured, more impactful newsletters.

For example, when launching a new internal initiative, an editor can use the HEADER WITH BACKGROUND block to create a strong, eye-catching introduction, followed by a TEXT WITH BUTTON block linking directly to a detailed page, survey, or event registration form. This makes the newsletter not only more visually appealing but also more interactive and action-oriented.

This improves overall engagement rates and click-throughs by making newsletters clearer, easier to navigate, and visually compelling. It empowers communication teams to highlight important calls to action and capture employees’ attention more effectively.

Most searched words widget

For whom: All users
Use case: Quick access to what others are searching for most often.
Description: A new widget on the Intranet homepage now shows the most frequently typed search words. It helps users discover popular topics faster and stay in the loop with what others are looking for.

For example, if “holiday policy,” “expense form,” and “IT helpdesk” appear as the top searches, a new employee can immediately see which resources are most relevant and frequently needed by colleagues. Instead of searching from scratch, they can directly jump to the most in-demand content.

This influences user awareness and reduces time spent searching for information. It also fosters a more connected knowledge-sharing culture by highlighting trending topics, making the intranet feel more dynamic and responsive to employees’ needs.

Online meeting link in event details

For whom: Community members
Use case: Easy access to the meeting link for signed-up users.
Description: Users can now see the online meeting link directly in the event details. No more searching through emails, joining a meeting is now faster and simpler.

For example, when an employee signs up for a training session or company-wide town hall, they can immediately find the Teams or Zoom link in the event details page on the intranet. This eliminates the need to dig through old calendar invites or email threads right before the meeting starts.

This improves the user experience by saving time and reducing last-minute stress. It ensures better attendance and punctuality, making it easier for everyone to stay engaged and connected.

Redesigned Workai Tasks

For whom: All users
Use case: Managing tasks more efficiently with a refreshed interface.
Description: We’ve completely redesigned the Tasks module to provide a more modern and user-friendly experience. The new look makes it easier to browse, create, and manage tasks, improving clarity, accessibility, and day-to-day usability for all users.

If a project manager overseeing multiple workstreams can now more easily organize and review task lists at a glance, quickly identify priorities, and assign responsibilities without getting lost in a cluttered or outdated interface.

This improves overall productivity and reduces friction in daily task management. With a clearer and more intuitive design, teams can collaborate more seamlessly, stay on track, and focus on delivering results instead of struggling with complicated tools.