PRODUCT UPDATE: 100+ new intranet features list for IC managers to use in 2022
Precision, fast information flow, clear messages, effectiveness… There are so many necessary factors that help a sports team to win the match. Isn’t a digital workplace like a stadium where you and your co-workers must work together to achieve your goals? The difference is that, when you work with Workai, you never get tired or lose your nerves! Workai improves your game. Learn about our new strategy and see our new intranet features list!
Little something for editors and admins… – new intranet features list to make your work even more convenient
1. More intuitive content edition in a redesigned CMS
Have you ever wondered what makes the team players effective during the game?
It is primarily intuition and strong communication skills!
Our redesigned CMS allows you to communicate with your employees effectively and effortlessly. We prepared its layout keeping in mind that it should be as intuitive as possible. Thanks to our new CMS design, you can share the content even more conveniently and hassle-free! You have the idea, and the CMS gives you the proper tools to engage your employees with high-quality content. Thanks to that, you will make a great team together!
How did we do that?
A fresh new light layout with more convenient settings and options makes the CMS highly intuitive. The structure of blocks and content types has been divided into categories, thanks to which, you will find the right one faster.
Is it really so simple?
Yes! Now, fields have clear descriptions and help tooltips with relevant information about each setting. Additionally, we’ve improved translations, labels, and sections – to make our CMS even easier to use! All for you!
Are you interested in what we prepared for more experienced editors?
Those who know exactly what they want can use the search option that enables users to search for blocks by their name and description in respective categories, so it’s easier to find the right block for your content.
Complicated tags taxonomy? No worries, now you can easily search for tags in the settings of the page and browse them by categories.
You can also search through available options in some select fields!
Do you want to customize the blocks?
New functionality allows editors and publishers to add custom CSS classes for each block. You can use a special CSS code, for example, to rotate the photo or make a mirror image.
Talking about images… From now on, you have the option to enlarge all pictures without redirection links in Image blocks. Just click on an added image and you will see its full size! You can also set custom images’ height in various IMAGE blocks, so you are no longer limited by system defaults.
What about the text blocks? Any news here?
To make your messages clear, you often use lists. However, listing the main items is sometimes not enough. To make your lists even more precise, you can easily create sub-items. You can add new nesting levels in blocks with lists. To add them, use Tab, to delete them, use Shift + Tab.
What’s more, now you can add files as links in text blocks!
How to do that?
The window in which you can add a link to the text has been expanded. Now, you can either add a link or attach a file as a link for a selected fragment of the text, and with the new ANCHOR LINK option, you can also add a link to a specified block in the text content.
Would you like to highlight some text blocks or introduce order in the published content? Now it’s easy!
With our new functions available in the “Appearance” tag, you can create a framing around the block, and adjust its style, color, and thickness.
From now on, you can also use your favorite fonts by uploading them (Primary bold & regular or Secondary bold & regular).
2. New blocks in the CMS – new options to attract the users
Have you seen the new blocks yet?
If not, check them ASAP. They are very useful!
First, you can create tables perfectly adjusted to your needs. It is very intuitive! A new user-friendly table editor offers you more advanced functions – you can add columns or verses or even merge cells with only a few clicks. Try it out!
Do you sometimes have problems attracting attention with just the text?
Now you can highlight the content using a text block with a special icon. The choice of icons is wide, so you can surely find something suitable. The icon is replaceable – it can be placed on the left or the right side of the block. It is also possible to change the background color.
The icon is not enough?
We’ve added another new block – TEXT WITH BUTTON. This block consists of a configurable text with a button redirecting to a selected URL. Create a clickable button with your text, just insert a link. You can also choose if the link should open in a new window.
Do you want a simple, direct message so that users know what to do? Add a CTA now!
CALL TO ACTION block enables you to create a special button with a link. Put a short message telling your coworkers what they should do. The whole block is clickable! No matter what part of it you click – it will take you to the right place in a new or the same window. You choose.
How to organize the content and separate the blocks visibly?
You can do it by adding a block that is a separator! This configurable element enables you to separate site content with a continuous or dashed line of any color and thickness.
What’s more, as an admin you can use multiple templates for Content Types. Now admins will be able to create, edit TEMPLATES and save selected Page as templates, so our CMS becomes even more flexible.
We have also added a new embed block that shows posts from workai.connections based on chosen parameters settings.
3. VERY IMPORTANT NEWS
Sometimes, you would like to let know your employees that some of the information you share is very important. Now you get a chance to do it right!
How can you do that?
BREAKING NEWS – you have the option to add a label for highlighted News, which can be found next to the News title in the LIST OF CONTENT block.
Use the labels to minimize the chance that your employees skip some significant information.
Do not let them skip very important training as well!
Remember to always put Teams meeting link property to Training pages. This will make it easier for employees to get to training on time and avoid unnecessary link searching in emails.
4. More new intranet features to personalize the content
It happens very often that you don’t want everyone to see the content you post… From now on, you can determine who can see the publication! We’ve added the option that enables you to change block audience by excluding or including selected users. You can direct the content to a selected group or even a single user.
To avoid the situation of your employees missing out on some important news, you can now use the option of the mandatory subscription of tags. Now you can set a mandatory subscription of any tag, to any user or group—an easy way to keep them always informed.
5. New, customizable calendar view
You chase deadline after deadline, and the calendar fills up with more bullets… Is every month in your calendar full of notes? Are you getting lost?
How to embrace this?
Do not worry! Now, you can easily switch the calendar view from monthly to weekly and check the tasks for the next few days. You can also display all tasks in the form of a convenient list. We’ve improved the appearance of all calendars, added translations, and improved the appearance of the SHAREPOINT CALENDAR block as well.
You can make the list of events even clearer!
To make it even more transparent for you and your employees, you can categorize events and mark them with the appropriate color. A dot in this color will appear next to an event in the calendar, which will make orientation in upcoming events even easier. Among new intranet features, you have also that one that allows showing both events and training in the EVENTS CALENDAR widget.
6. MS Outlook Calendar integration – better planning!
We know, you waited for that!
We’ve added the integration between scheduled Events, Lotteries, and Training with an Outlook calendar. From now on, Outlook calendar entries will be added upon confirming invitations and signing up. The user can receive notifications and control all scheduled events directly in the Outlook calendar.
7. What do they say? – opinion rating and sentiment analysis
Would you like to know what people think?
No one likes to send messages that no one replies to or comments on them somehow… Do not try to read other people’s minds! For sure, that won’t work as precisely as our new intranet features. Try to engage the employees by allowing them to evaluate the value of the published content! With our new widget, you will give them the possibility to express their opinion on a given topic.
How can they do that?
You can set 4 different types of scales in the widget: 5 emoticons, 3 emoticons, stars, and a numerical scale. What’s more, with new block settings, you can enable feedback modification or daily feedback reset. You can also control the reach of your publications with page view statistics added to the LIST OF CONTENT block.
Is this information helpful? Let us know! 😉
8. Grant licenses in bulk with a new license management mechanism
No more tedious clicking!
To start cooperation with other workers on the intranet, you must give them licenses. From now on, you can choose to do so for more than one user at a time, thanks to our new license management mechanism in the Client Portal!
What does it change?
It is possible to select multiple users simultaneously and manage their access to the intranet applications. You can assign, re-assign, and remove licenses in bulk in no time. Thanks to that, your colleagues will be able to start working on the platform sooner without needing to wait for their turn.
9. Brand new role – Business Administrator!
As an administrator, do you often experience situations when the same people still ask you to publish something simple on the intranet? How often do you want to answer them – just do it yourself? But then you remember… that it is impossible without the proper access. However, not necessarily everyone should have access to all intranet administration options…
Are you wondering if we have a solution for this?
Sure, for this purpose we have created a new role – Business Administrator. From now on, the people with a Business Administrator license can access the selected administration panel options. It is up to the organization to decide whether they should have access to all the options, or maybe one or two. Thanks to this, top administrators can be significantly relieved. Whew!
10. If I could turn back time! – how to restore deleted pages?
We could have avoided many mistakes if we had known what consequences the actions would bring… Unfortunately, you cannot turn back time, but with our platform, you will be able to minimize the risk of data loss! Even if you deleted a page!
Take it back!
With our new mechanism that makes it possible to restore deleted pages from the
administration panel, you can always feel safe! There are two options to restore a given page – as published or as a draft. Changes on pages sometimes turn out to be unnecessarily introduced. You don’t have to worry anymore that you will lose any data if you delete a page by mistake or by accident. You will still have access to everything, and you can easily restore deleted content in such a situation.
11. Pexels API and Canva API integrations so no design skills are needed
Wouldn’t it be great to have the possibility to publish content that always attracts the audience?
Of course, but how?
Publish unique and attractive content that will catch the attention of your employees. Remember, people don’t like lengthy blocks of text… They usually avoid reading them! Surprise them with a combination of text and graphics!
No worries! You don’t have to be a graphic designer to create your graphic projects!
Thanks to Canva API integration, you can plan, create and publish the graphics with no effort. This very intuitive platform enables you to prepare visually attractive graphic and video projects. With Canva, you can design multiple types of visual content such as invitations, posters, or social media posts. The platform is full of templates that facilitate the process of creation. From now on, you can work on your projects on your intranet!
Are you searching only for a relevant photo or video?
Try Pexels, an application that provides both free stock image and video search mechanisms in different languages. Pexels API integration replaced the previously used Unsplash integration. Thanks to this improvement, you will find the most interesting pictures in the blink of an eye!
12. Custom logos in emails – catch the attention in emails!
Sending emails without an interesting graphic element is not what you like? Do you think this kind of message might not attract attention? Now, you can be sure your emails will stand out.
How to do it?
With the new option to add a custom logo, you can choose the image you want to include in the message body. A detail of great importance!
Little something for the users… – new intranet features to make your work even easier
1. New look for your better user experience
Are you prepared for a small “big change”?
Sometimes, it is the detail that determines the overall impression.
To improve your visual experience, we enable you the transition to a new look. We prepared a new alternative look for the Intranet, which can be activated by clicking on the “Enable new look” switch in the administration panel. Every dialog window on the Intranet has received a new style for better clarity and user experience. Just try it out!
2. Fasten the information flow with a new content-sharing option
We got used to the possibility of sharing posts, photos, or memes that social media give us every day. What about using this solution in your daily work?
By tagging their coworkers under intranet posts, your workers can directly and swiftly share the crucial information with others. With our newest option, you can also mention users in the block editor – users that you mention get a notification at once. Others can go to their profile by clicking the name in the mention. That significantly speeds up the flow of information and the time of people’s reactions!
Your employees don’t want to tag others publicly?
Let them share the content with their colleagues via Teams. From now on, it’s possible to share pages and files with Microsoft Teams. We integrated the system with this communication platform as well.
3. Set the alarm – notification subscription to send personalized updates and keep people always informed
Every employee should have a clear picture of what is happening in the organization. We are sure you agree with that. How to ensure an adequate flow of information? Workai will assist you in providing specific information to a particular person.
Fast information flow without wasting time – is that even possible?
Are you tired of checking the intranet every five minutes? Would you like to be notified every time some important information for you appeared on the intranet? Workai provides you with an intelligent system of notifications. All the users can subscribe to notifications they want so they can swiftly receive messages addressed directly to them!
How can you choose the topics you want to be informed of?
We added new intranet features to subscribe tags and receive notifications about new publications. It is divided into categories so you can quickly find the best for you. When you hover the cursor over a given tag, an additional window will appear with the option to subscribe to the chosen category.
4. Find the information easier and faster! – new intranet features to support the search process
Searching for the right content in Workai is getting easier and faster. From now on, Workai suggests the most often searched phrases. With these hints, you get a preview of the most wanted information. The time of searching for hot topics is also shortened. More up-to-date content is displayed on the to
What’s more, the new function of highlighting the searched content in the titles of pages and articles will help you to find the most relevant content.
What’s more, you can narrow the content sources for the SEARCH FIELD block – now, you can decide whether to search through all pages, subsites, or a selected site.
There is also a new option to download and share files you found in search results. From now on, the icons allowing download or sharing can be displayed next to the document in search results.
Have you gone too far in your search? Don’t worry, you can always easily turn back thanks to breadcrumbs.
5. Use the Sitemap and stop wandering!
Have you ever had this feeling that something was somewhere on your intranet, but you didn’t quite know where?
Maybe here? No, not here, so maybe here? Not here either?!
Stop clicking through all pages and use our new intranet features instead! The sitemap shows the whole structure of your intranet. Thanks to this, you will quickly see which page you need to open to find what you are looking for. Take shortcuts instead of stumbling around in the dark!
6. Keep everything in perfect order – better planning with the new calendar view
To make the planning more comfortable, you can change the calendar view. If you switch the view from monthly to weekly, you can see the tasks for the next few days. You can also create a list of all tasks. The appearance of all calendars is now improved.
Take advantage of new intranet features, and create a comfortable and personalized workplace.
Have fun working with Workai and our new intranet features!