Workai unveils Spaces module to optimize hybrid work and office management with AI
Advancing the hybrid workplace, Workai launches Workai Spaces, designed to streamline workspace management and elevate employee collaboration.
Workai, an industry leader in digital workplace solutions, is proud to introduce Workai Spaces, the newest addition to its comprehensive Employee Experience (EX) platform. Building on the strong foundation of existing Workai modules such as Intranet, Knowledge, Connections, Mobile, Forms, and Tasks, Workai Spaces offers a unified solution that simplifies the management of in-office and remote work arrangements.
In strategic partnership with HID Global, a leader in secure identity solutions, Workai Spaces integrates advanced access control technology. This allows employees to unlock doors, access elevators, and enter secure areas with their mobile devices, replacing traditional access cards and enhancing workplace security and convenience.
Empowering the hybrid workplace with Workai Spaces
Workai Spaces is designed to support flexible, efficient hybrid work models by integrating seamlessly with the rest of the Workai platform. This unified solution enhances collaboration, optimizes space utilization, and bolsters security across both digital and physical environments.
Key features of Workai Spaces include:
- Seamless resources booking: Workai Spaces simplifies booking desks, meeting rooms, parking spaces, and other shared resources with real-time availability. This streamlined process ensures optimal space use, contributing to a 35% increase in collaboration and productivity as reported by recent studies.
- Mobile-first access control with HID integration: Through its partnership with HID Global, Workai Spaces provides mobile-based access solutions, replacing physical cards with secure digital keys. This innovation enhances security while ensuring smooth employee access.
- Analytics-driven optimization: Equipped with robust analytics tools, Workai Spaces allows organizations to monitor space utilization, track employee preferences, and refine office layouts using data-driven insights, ensuring continuous workplace improvement.
- Comprehensive integrations: Workai Spaces integrates seamlessly with existing IT and ERP systems, ensuring easy deployment and operation within established infrastructures.
Our mission with Workai Spaces is to elevate the hybrid workplace, making it seamless for teams to collaborate, whether remotely or in-person. With our partnership with HID, we’re enhancing security and convenience through mobile-first access solutions. Our initial implementations are already showing promising results, marking a pivotal step in this evolution.
– says Łukasz SkłodowskiCEO & co-founder, Workai
Case Study: Workai Spaces at Żabka Polska
Workai Spaces has proven its value through deployment at Żabka Polska’s headquarters in Poznań, supporting workplace flexibility and collaboration. This innovative module complements the nationwide implementation of the Workai Learning module, which aids in employee training and development.
With Workai Spaces, Żabka has optimized office presence management, simplified meeting room bookings, and improved space usage, fostering a more adaptable work environment and driving productivity.
Future-focused solutions with AI enhancements
Looking ahead, Workai Spaces is set to evolve further with the integration of AI-driven capabilities through Workai Buddy, redefining the hybrid work experience. These future enhancements will include:
- Virtual Receptionist: An AI-powered assistant offering multilingual guest support, seamless check-in management, and visitor assistance, elevating the reception experience with efficiency and personalization.
- AI-powered hybrid work Agent: This smart assistant will help employees navigate their workdays by coordinating meetings, managing schedules, and optimizing workflows, simplifying the complexities of hybrid work and enhancing productivity for both in-office and remote teams.
We’re excited to expand Workai Spaces with AI-driven features through Workai Buddy, aimed at enhancing the hybrid work environment. The virtual receptionist will provide multi-language guest assistance and seamless visitor support, while the hybrid work agent will assist employees in planning their day—coordinating meetings, managing schedules, and optimizing workflows. These innovations allow employees to dedicate more time to meaningful tasks, with AI handling routine administrative duties.
Availability and further information
Workai Spaces is now available for deployment, offering immediate benefits to organizations looking to optimize their hybrid work management. To learn more about how Workai Spaces can enhance your workplace efficiency and collaboration, visit the Workai Spaces product page.
With upcoming AI enhancements, Workai Spaces continues to solidify its position as a comprehensive solution that blends flexibility, operational efficiency, and cutting-edge technology to meet the ever-evolving demands of modern workplaces.