Why is a SharePoint-based intranet not enough? Workai EXP as a better choice 

Microsoft SharePoint is one of the most popular intranet platforms. It is a part of the Microsoft 365 suite and nowadays boasts nearly 200 million users of business organizations all over the world. While many entrepreneurs believe that this is the only option worth implementing in the company, this issue is worthwhile to consider as SharePoint-based intranet is connected with some problematic limitations. This is why it is recommended to compare it to other options such as Workai EXP which may be a better choice.  

SharePoint-based intranet definition 

Before we discuss the complexity of SharePoint, there is a necessity to explain what this phenomenon means. It is a technology used by many companies to store and transfer files. A lot of employees leverage it in order to communicate with each other. Since Microsoft expanded the SharePoint service, the possibilities of using this program have increased several times. Users can collaborate extensively with their teams as well as create pages thanks to this service. So basically, Microsoft SharePoint is a document and content management system that offers workspaces. 

Why is SharePoint-based intranet not enough? 

Although this technology is widely used and many companies still recognize its superiority over others, it includes many issues that speak against this phenomenon.  

First of all, there are some technical limitations that do not encourage investing in this solution. The main issue is the matter of bad user experience. SharePoint-based intrane is not preferred by everyone due to its unattractive look and ergonomics which is not adapted to specific devices. Moreover, it is non-user-centric which simply means that there is poor interaction with users and very little, or even null, content targeting.  

Another important issue is complex deployment. Although this program is refined by Microsoft from every side, the process of its implementation can take a long time. A group of specialists from the IT department is needed to make everything go smoothly. In addition, environment updates may be very complex. And besides, it requires multi-environment management. 

Moreover, the costs of maintaining this leading business platform can be huge. It was initially created with the intention of being customized. For this reason, it should be used by highly specialized people who can run and manage such a platform. So, for example, we are talking about employees with advanced technical skills, a professional SharePoint developer, or a service provider that would support the platform continuously. In each of these cases, its maintenance is very expensive. What is more, this process consumes not only money but also a valuable time that could be used for other activities. 

Sometimes it is not ready to use as the needs of a given business are not identified before the implementation and do not go along with the features of the platform. Another negative fact is that the choice of SharePoint involves extra costs for further actions connected with administration. What is more, there is a lack of good scalability which contributes significantly to the lower growth of the company.

Additionally, it can also be emphasized that search options are ineffective, and the platform itself requires extra effort due to all of the integrations with Office 365 and other systems. It only takes valuable time and carries the risk that in the case of a problem or failure, the system may be damaged, which will negatively affect access to it and the productivity of employees will decrease drastically. 

Why is Workai a better alternative to a SharePoint-based intranet? 

First of all, it is user-centric. It offers multiple personalization options. The company may customize it in various manners. Furthermore, there are rich content options that the organization may leverage and benefit from it. In addition, Workai is ready to use as it is an “out of the box” solution and the company does not have to worry about implementation problems. The costs of this process and its maintenance are clear and it requires no IT skills or any extra effort.

Moreover, there is an intuitive information architecture and navigation that may be applied for instance by road maps. The integration with other services, including SharePoint, is seamless and easy. We can also enumerate a lot of different advantages such as gamification options, high interaction, engagement features, AI-powered search engines, or mobile access. All of this shows that Workai is one of the best choices the company can make. 

Workai as a path of development  

Nowadays the world of technology is rushing forward and developing at an alarmingly fast pace. Workai is a great convenience these days. It is a much better option than SharePoint and is highly recommended to every company that wants to develop and succeed. Switching from a SharePoint-based intranet to Workai is very easy, and if there is still a need for SharePoint service, the company may seamlessly integrate it into the Workai ecosystem. It will undoubtedly result in a large increase in employee productivity and great results gained by the company on the market.