Q3 PRODUCT UPDATE: smart AI-powered search, improved information access, and new mobile features

New features and improvements in Workai Intranet:

Smart AI-powered search

For whom: All users
Use case: Finding a document or information even if the search query contains typos or incomplete phrases, e.g., “report” instead of “annual report.
Description: The introduction of smart AI-powered search features includes semantic ranking, suggested answers, and advanced language analysis. These enhancements allow the search engine to better understand the context of user queries, delivering more accurate results. Even if a query is entered with errors or incomplete phrases, AI will adjust the results, considering synonyms and correcting typos.

For example, when searching for “employee benefits,” the search results will display documents related to various company-offered benefits such as health insurance, salary bonuses, retirement plans, and more, while recognizing related terms like “perks,” “welfare programs,” and “employee privileges.” Previously, without AI, the search would only return results for the exact phrase “employee benefits.”

This significantly improves search accuracy and user satisfaction, reducing frustration from unsuccessful search attempts.

Google Drive integration in search

For whom: Teams relying on both internal and external resources
Use case: Finding relevant documents across both intranet and Google Drive in a single search query.
Description: Our new Google Drive integration makes search results more comprehensive than ever. In addition to searching intranet content, users can now get results from a specified Google Drive, which is particularly valuable for teams that rely on external documents and resources. For example, if an employee is searching for a report stored on Google Drive, the search will display it alongside internal content, saving time and eliminating the need to search multiple locations. This integration enhances productivity by bringing more information sources into one unified search experience.

Expandable side navigation

For whom: All employees navigating complex intranet structures
Use case: Quickly accessing project documents or department pages without navigating multiple menu layers.
Description: The new expandable side navigation in Workai Intranet allows users to quickly view all subpages within a section, significantly improving access to key information. In organizations with complex intranet structures, employees can now easily find resources such as project files or departmental documents without navigating through multiple levels of menus. This streamlined navigation lets users focus on their tasks, reducing time spent searching for information and enhancing overall work efficiency.

Upgraded notification center

For whom: All users
Use case: Easily catching important updates like meeting reminders due to improved visibility.
Description: The redesigned notification center now features smooth animations that enhance both aesthetics and usability. With clearer visibility of notifications, users can better manage tasks and respond more promptly to critical updates. For example, when a meeting reminder pops up, the fluid animations and clear interface ensure it’s not missed, improving organization and productivity.

Enhanced business card blocks

For whom: All employees, new team members
Use case: Quickly finding the right contact information during onboarding or cross-department collaboration.
Description: The improved business card blocks offer more detailed configuration options, allowing users to display information like job titles, contact details, and organizational units. This is especially useful in larger organizations or during onboarding, where finding the right person to contact is crucial. For instance, when a new employee is looking for a specialist from another department, the enhanced business card view makes it easier to access key details without additional intranet searches. This improvement supports more effective internal communication and better information flow across the organization.

Customizable accordion layout

For whom: Content editors
Use case: Rearranging accordion tabs to prioritize important content for quicker access.
Description: With the new ability to reorder items within the accordion layout block, users can now organize content according to their priorities or preferences. In daily use, employees can, for example, rearrange tabs so that the most important information is always at the top, facilitating quicker access to essential resources. This feature improves readability and enables a more personalized content presentation, resulting in better work organization and increased team efficiency.

New features and improvements in Workai Connections:

New formatting options in post editor

For whom: All users
Use case: Structuring posts with headers and bullet points for clearer communication and better readability.
Description: We’ve added new formatting options to the post editor in Workai Connections, giving users more control over the appearance and structure of their posts. Now you can add headers, change text colors, and create bullet lists, making it easier to convey information clearly and attractively. Team leaders, for instance, can better structure their communications by highlighting key points, organizing content into sections, or adding visual elements to important announcements. This leads to clearer posts that are easier for recipients to digest, improving internal communication and overall workflow.

New features and improvements in Workai Mobile:

Community invitations

For whom: Team leaders, managers, and executives
Use case: Quickly inviting a new project team member during a remote meeting or while traveling, ensuring continuity and a quick start in team activities.
Description: In the latest version of Workai Mobile, we’ve introduced the ability to invite users to communities (groups) directly from the mobile app, a feature previously available only in the web version. This enhancement allows team leaders to manage groups more efficiently and engage new members on the go. Whether during a remote meeting or while traveling, you can now instantly add a new member to a project group, ensuring continuous collaboration and faster decision-making. This increased mobility enhances operational efficiency, eliminating the need to wait for desktop access in a fast-paced work environment.

Tasks creation via mobile app

For whom: Remote and field employees, frontline workers
Use case: Creating and assigning tasks directly from the mobile app
Description: We’ve also introduced a feature that lets users add tasks directly from the mobile app, previously only possible in the web version. Now, regardless of location, you can create tasks, assign them to the right people, and track their progress in real-time. This is especially valuable for remote or field workers who can instantly capture new tasks during meetings, client visits, or other dynamic situations. This flexibility improves task management and makes it easier to achieve goals quickly and efficiently.

Workai continues to evolve to meet the needs of today’s rapidly changing work environment. With new features like expandable navigation, AI-enhanced search with Google Drive integration, and more robust mobile task management, Workai is becoming an even more intuitive and versatile tool. Whether you’re working on a desktop or using the mobile app, Workai offers more ways to quickly find information, manage teams, and organize work more effectively.
Try out these new features and see how they can boost productivity and streamline communication in your organization!