Q1 2026 PRODUCT UPDATE: Smart intranet content callendar and employee newsletter management

Improved employee Newsletter management

For whom: Administrators
Use case: Easier access to full newsletter history and recipient overview
Description: We’ve improved the Distributed Newsletters list in the Workai Intranet Admin Panel to give administrators full visibility into internal newsletter communication. Instead of showing only the last 10 items, the list now displays the complete newsletter distribution history in one place.
We’ve also refined how recipients are presented. The tooltip now shows up to 10 recipients by default, with a “Show more” option that instantly loads additional users when needed. This makes it much easier to review who received which message, without switching views or exporting data.

For example, when an internal communications manager needs to confirm whether a specific update was sent to a particular department three months ago, they can now quickly find the newsletter in the full list and review its recipients directly in the Admin Panel — without relying on external reports or guesswork.

This improves transparency and control over internal communication. Administrators gain a clear, reliable overview of newsletter distribution, making audits, follow-ups, and reporting faster and far more accurate.

New blocks available in Newsletters

For whom: Administrators, Editors, and Publishers
Use case: Creating more engaging and flexible newsletter layouts
Description: We’ve introduced new content blocks to newsletters, including Three Images with Text, Two Columns of Text, Three Columns of Text, and Quote with Author. These blocks give teams more freedom to design newsletters that are visually balanced, structured, and tailored to different communication goals.

For example, when sharing leadership updates or campaign summaries, editors can combine quotes with multi-column layouts to highlight key messages while keeping the newsletter easy to scan and visually engaging.

This improves newsletter readability and engagement. Communication teams can better emphasize important information and create newsletters that feel intentional rather than purely informational.

Content publication scheduling for more content types

For whom: Administrators, Editors, and Publishers
Use case: Managing publication timing across a wider range of content types
Description: We’ve expanded content scheduling to cover more areas of the platform. You can now schedule publication and automatic unpublishing for additional content types, including FAQs, Glossary entries, Knowledge Articles, Pages, Projects, Tools, Organization Units, and more.
This ensures consistent lifecycle management across different types of intranet content — all from one familiar workflow.

For example, when publishing a temporary policy update or time-bound project page, an editor can schedule it to go live on a specific date and automatically disappear once it’s no longer relevant — without manual follow-ups or risk of outdated information staying visible.

This improves content governance and reliability. Teams can plan communication ahead of time, reduce manual maintenance, and ensure employees always see up-to-date, relevant information.

Selectable edit language in the Administration Panel

For whom: Administrators, Editors, and Publishers
Use case: Working in a preferred language while managing and editing content
Description: We’ve added the ability to select the edit language directly in the Intranet Admin Panel. The chosen language now applies consistently across both edit mode and the Admin Panel interface, allowing users to manage content in the language they’re most comfortable with.

For example, a global content editor responsible for multiple language versions of the intranet can switch the admin interface to their preferred language, making daily content management clearer and less error-prone.

This improves usability and efficiency for multilingual teams, reducing friction during content editing and helping teams work faster and more confidently across languages.

Reordering tabs in the Tabs Layout block

For whom: Administrators, Editors, and Publishers
Use case: Managing tab order quickly without rebuilding content
Description: We’ve added drag-and-drop reordering to the Tabs Layout block. Tabs can now be rearranged instantly, without deleting and recreating their content.

For example, when priorities change on a project page, an editor can move the most important tab to the front in seconds, without touching the content inside each tab.

This improves flexibility and saves time, making it easier to keep complex pages structured and aligned with current priorities.

Drag-and-drop reordering in Files blocks

For whom: Administrators, Editors, and Publishers
Use case: Reorganizing published files without re-uploading

Description:
Files blocks now support drag-and-drop reordering. Published files can be moved between different Files blocks, allowing editors to reorganize file lists freely without uploading the same file again.

For example, when restructuring a knowledge page, an editor can split documents into separate sections (e.g. “Guidelines” and “Templates”) simply by moving files between blocks.

This improves content maintenance and reduces duplication, keeping file management clean and efficient.

Saving contacts to the Saved Items panel

For whom: All users
Use case: Quick access to important people
Description: Users can now save contacts directly to the Saved Items panel from user profiles, the Address Book, or advanced search results, all with a single click.

For example, when working on a cross-functional project, an employee can save key stakeholders and quickly return to their profiles whenever needed, without repeated searches.

This improves productivity and collaboration by keeping frequently used contacts easily accessible.

Microsoft Teams icon visibility in the Address Book

For whom: All users
Use case: Controlling how communication options are displayed
Description: We’ve added an option to show or hide the Microsoft Teams icon in the Address Book. Users can now decide whether their Teams contact option is visible next to their profile.

For example, employees who prefer asynchronous communication can hide the Teams icon, while others keep it visible for quick calls or chats.

This improves personalization and gives users more control over how they’re contacted.

More control over visible posts in the Embedded Connections Feed

For whom: Administrators, Editors, and Publishers
Use case: Managing which group posts are visible to users
Description: We’ve added new visibility settings to the Embed Connections Feed block. Administrators can now decide whether users should see posts from open groups they’re not members of.

For example, on a department homepage, admins can ensure that only relevant group discussions are displayed, without exposing unrelated or confusing content.

This improves relevance and clarity, helping users focus on discussions that actually matter to them.

Asset booking permissions in Workai Spaces

For whom: Administrators
Use case: Precisely controlling who can book specific locations and resources
Description: We’ve introduced advanced permission management for resource bookings in Workai Spaces. Administrators can now define booking rights at multiple levels – including Locations, Floors, Zones, and individual Assets. If a user doesn’t have permission within the selected location structure, they won’t be able to reserve that resource. This gives organizations much tighter control over how workspaces, rooms, and shared assets are accessed and used.

For example, a company may want to allow only the Finance team to book a specific meeting room on the executive floor, or restrict access to certain zones for external contractors. With granular permissions in place, administrators can enforce these rules automatically without manually reviewing each booking request.

This improves workspace governance, prevents unauthorized bookings, and ensures fair and policy-compliant use of shared resources. It also reduces administrative overhead by automating access control across the entire office structure.